Your privacy is important to us. This notice provides information about the different types of personal information we collect and the ways we use it.
Cumbria-Westmorland Federation of WI’s ( CWFWI) was formed in January 1920. CWFWI is a Democratic, social and educational charity. Events are organised by CWFWI throughout the Federation and include crafts, arts, sports, leisure,drama,public & international affairs, leadership and much more. CWFWI acts as a link between the National Federation of WI’s ( NFWI) and WIs in Cumbria-Westmorland.
CWFWI is unincorporated. Registered Charity Number: 240758 Registered Office is: CWFWI, The Masonic Hall, Station Road, Kendal LA9 6BT
2. When do we collect personal information about you?
- Membership details
- Events – ticketing
- End of year change of WI officers
- Website, Facebook articles, newsletter and photographs
- WI bank details for all finance
- Invoicing
- we may ask to know if you have a disability or special dietary requirement and this information will only be used for a specific event in order to accommodate your needs
3. What personal information do we use.
As part of your WI membership, we will collect WI Officers and Federation Committee member details. Your name, postal address, email and contact number. We may also ask for an emergency contact number if we are booking a coach trip on your behalf.
WI members serving as Trustees will be asked for the information required by the Charity Commission.
4. How do we use your personal information
- To provide you with the services, products or information you request
- To invite you to Federation events and training
- To process any donations
- To process receipts/acknowledgements for payments
- To send tickets/information on Federation events
- To answer your questions/requests and communicate with you in general
- To ask for your volunteer support
- To include any articles for the CWFWI Newsletter, website or Facebook
- Keep the Membership communication System (MCS) up to date in order to allow NFWI to send your copy of WI Life
- Show your Officer role on MCS and use the information to help the Federation administer these roles
- To fulfil CWFWI legal obligation in respect of HMRC and the Charity Commission
- To pay staff and use sensitive personal data in line with HMRC and legal requirements
- To reinburse approved Trustee, committee and other expenditure
5. CWFWI will take all reasonable technical and organisational precautions to prevent loss, misuse or alteration of your personal information. Access is restricted to staff and specialist committee members who may need to access in order to carry out their role. All staff and committee members are trained in handling the information securely using password protection.
6. How long do we keep your personal information?
To comply with HMRC regulations we keep records for audit purposes for up to 7 years. Additionally. CWFWI will comply with legal requirements under charity law to maintain records of meetings and attendees.
We collect and use personal data to promote the aims and objectives of CWFWI. We do not share any member personal information with any third party with the exception of the staff and committee volunteers. Any paper records are locked away securely and shredded when no longer needed. As a WI member, you will continue to receive information from us in order to fulfil our legitimate charitable objectives and make you aware of our services.